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Annual Meeting Minutes – 11/5/2018

THE NEXT GEN CLUB OF SUN CITY
ANNUAL MEETING MINUTES
November 5, 2018 

The meeting was called to order at 6:40 p.m. by Terry Watts.

SECRETARY’S REPORT 

Motion to approve Minutes of Nov. 6, 2017 annual meeting minutes made by Dennis Weir, seconded by Eileen Fowles.  Motion carried. 

Correction needed of February 5, 2018 from board meeting minutes to member meeting minutes.  Motion made by Eileen Fowles to accept minutes with the correction, Dennis Weir seconded.  Motion carried. 

TREASURER’S REPORT 

Andrea Stefanov read the report.  Beginning Jan. 1 there was $1,697.  As of Nov. 5, 2018 the balance is $2,820.79. 

VOTE BY ACCLIMATION:  Motion to approve the treasurer’s report made by Cheryl Clopton, seconded by Eileen Fowles.  Motion carried. 

ELECTION OF OFFICERS 

Tom Fowles and Chuck Kyte were appointed tellers if needed.

Review of ballot and take nominations from the floor by asking 3 times if there were any nominations.

Terry Watts, President

Jack Lauer, Vice-President

Ted Johnson, Treasurer

Kat Kimmel, Secretary 

VOTE BY ACCLIMATION:  Chery Clopton motioned to accept the officers for 2019.  Terry Martin, 2nd the motion.  All were in favor and members voted Aye, there was no opposition. 

CONFIRMATION OF CHAIR AND 2019 COORDINATORS 

Paul Billesbach, Activities and Events

Dave Best, Communication

Diane Kindler, Membership (she will need help in the summer) 

VOTE BY ACCLIMATION:  All Aye, no opposition. 

OLD BUSINESS 

RCSC received a thank you from Myrna Debuyrne for the $300 donation.

Remember to sign up on-line for activities. 

NEW BUSINESS 

Annual Dues, Article I, Section 2 state that dues are $5 to become a member of NextGen. 

The Executive Board met October 12, 2018 and recommends raising dues to $10/year.

The size of the club and changing technology make it imperative we upgrade to a more user-friendly system.  Right now, we use three difference programs for club use.  The cost of the new software is approximately $100 per month.  The costs must be covered by raising dues.  The new system is Wild Apricot and seems to fit all our needs.  There is an app available for smart phones and everything would be in one place.  The RCSC has no software available for Clubs. 

Dennis Weir made a motion to raise dues to $10/year.  It was seconded by Linda Johnson. 

There was a discussion regarding the cost.  Some members said we should not raise dues and pay for it out of our club’s budget.  After the discussion and the motion that was made a vote was made by raising hands of who was in favor and who opposed.  The tellers counted the votes.  41 were in favor of raising the dues, 13 were opposed.  The motion carried and will be effective 1/1/2019. 

The meeting adjourned at 8:00 p.m.

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